ProCopy obligations as a CD DVD manufacturer

Do you wonder why we ask so many questions when you want to place an order for CDs or DVDs,

Here's some of the obligations that are placed upon us as a reputable manufacturer of your projects.

We're happy to conform to these guidelines so that you can be sure that your product will be manufactured to the highest quality in the most reputable facilities. That's why we're occassionally a little dearer too! 

Thanks to Music Rights Australia for this information:

CD AND DVD PLANTS

What’s copyright?

When someone creates a piece of music (or a piece of text, a graphic, a photo, a film or anything else that is protected under copyright laws), there is a whole system of legal rights and obligations that comes into play. These rights and obligations called copyright outline what someone can and can't do with the material.

Who owns the copyright in music?

There is generally more than one owner of copyright in any given music track. The composer and lyricist who wrote the tune and lyrics respectively own copyright in the musical works. In addition, the maker of the recording (typically the record company) owns copyright in the sound recording.

What rights so the copyright owners have?

The copyright owners separately (i.e. the owner of the work and the owner of the sound recording) have a number of exclusive rights, including the rights to: 

• Make copies of the music tracks (reproduction);
• Perform the music in public; and
• Communicate the music to the public.

Can my plant be liable for copyright infringement?

When you manufacture copies of music in any format eg. CDs, DVDs or CD-ROMs, you will have infringed copyright unless the relevant copyright owners have granted a licence for that copying.  Even if you have obtained a warranty and/or declaration from your customer that he has obtained all the necessary rights for the order, or even an indemnity regarding any legal claims, it is you who will be performing the actual copying and you who will be responsible for it.

What are the penalties for copyright infringement?

Under the Australian Copyright Act, infringement of copyright by illegally copying music, attracts maximum penalties of up to $60,500 or 5 years imprisonment for individuals and up to $302,500 for corporations for each infringement.  Directors can also be held personally responsible.  Civil liability may also apply.

What needs to be cleared in order for my plant to reproduce music?

Prior to processing any order involving content that may be protected by copyright eg. music, you need to ensure that the owners of the copyright have granted a licence for that reproduction. This means that your customer needs to show you evidence that they have a licence from:

1. The owner/s of the sound recording – generally from the record company or through ARIA; and
2. The owner/s of the musical work – generally from the music publisher or through their collecting society AMCOS.

What can my plant do to avoid infringing copyright?

Music Rights Australia, recommends that all plants as a minimum implement the following measures:

1. Notify your customers - Notify your customers in writing that your plant observes copyrightbusiness practices;
2. Employ SID Codes - For plants involved in replication, employ Source Identification (SID) Code mastering (LBR) and mould codes for both pre-recorded optical discs and recordable media such as CD-Rs and DVD-Rs.  This ensures that every disc produced at your plant carries a distinct code identifying your plant.  For more information see https://www.ip.philips.com/licensing/services_and_ordering/Manufacturer_codes/sid_codes.html
3. Employ RID Codes - For plants involved in duplication, you should ensure that your recording equipment is programmed to apply its unique Recorder Identification (RID) Code onto each disc as specified in the Philips Orange Book Standard.  For further information see https://www.ip.philips.com/licensing/services_and_ordering/indexservicesandordering.html
4. Compliance Officer - Designate a qualified plant employee as the Compliance Officer to be responsible for internal training of plant personnel, reviewing orders and conducting necessary customer background checks.
5. Customer Identification - Ensure that you obtain reliable identification and background information from all customers including complete street addresses and phone numbers.  Brokers must always provide this information in respect of their customers.
6. Content Details - Ensure that you obtain a complete artist and track list for each order.  Examine artwork and inlay cards to ensure that it is consistent with the details provided by your customer.
7. Appropriate copyright licences – Require your customers to produce verifiable ownership/ licensing documentation (including the name of the rights owner) to prove that they have the rights to place the order.  Offers of indemnity and simple declarations of ownership should not be accepted as a substitute.  You should expect to see a licence from the rights owners (generally the record company or ARIA and the music publisher or AMCOS) to your customer.
8. Keep records – Ensure that your customer records are kept for six (6) years.

 You should also be on the lookout for the following:

• Unusual customer requests such as, ‘cover versions’ of popular artists, compilations in mp3 format, or that the SID Codes or any standard plant identification marks be omitted.
• Orders to be shipped on spindles and/or with unorthodox delivery/shipping arrangements.
• Orders using commercially pressed discs as input data or recordings marked as ‘Promotional Copy’ and/or ‘Not for Sale’ and/or ‘For DJ Use Only’.
• Entire albums, live concert recordings, studio out takes (incomplete mixes/recordings) or compilation discs containing tracks of major artists appearing on ‘unknown labels’.
• Incorrect information or misspellings on the disc or packaging, such as the artist’s name, song title, copyright notices or country of origin.
• Missing or inconsistent information on the disc and/or packaging, such as artist listing, graphics, trademarks, catalogue numbers or album title.